ACRONIS RECRUITMENT DATA PROTECTION DECLARATION

Effective Date: September 01, 2020

Acronis International GmbH or one of its affiliates (collectively "Acronis") is willing to consider you as an individual ("You") for employment. Acronis requires You to provide certain personal data in order to carry out the recruiting process, process Your application for employment, and potentially conclude an employment agreement ("Recruitment Data"). Except as specified in this Recruitment Data Protection Declaration ("Declaration), Acronis’s privacy statement, available at https://www.acronis.com/en-us/company/privacy.html, as Acronis may update it from time to time, governs Acronis’s collection and processing of Recruitment Data.

INFORMATION ACRONIS COLLECTS

Acronis always collects and processes the following Recruitment Data:

  1. First name;
  2. Surname;
  3. Telephone number;
  4. E-mail address; and
  5. CV/Resume, which includes any other information that You choose to put on your CV/Resume, including, without limitation, employment details, education history, skills, languages, professional certifications.

Acronis may collect and process the following Recruitment Data, if You decide to provide it to Acronis:

  1. Current place of employment;
  2. Current title;
  3. LinkedIn account and information listed on it;
  4. Social media accounts and information listed on them;
  5. Links to your websites;
  6. Address;
  7. Education;
  8. Employment status (currently employed or not) and employment type (e.g. full-time, part-time, intern);
  9. Cover letter;
  10. Qualifications; or
  11. Any other Recruitment Data, which You provide voluntarily.

If Acronis selects You as a candidate for employment, Acronis will request some additional employment data that the local laws require for the creation, negotiation, execution, and delivery of an employment agreement.

SPECIAL CATEGORIES OF PERSONAL INFORMATION

In the initial stages of the recruitment process, Acronis does not seek to collect special categories personal information (also known as "sensitive personal information"). Special categories of personal information include information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, information concerning health, and information concerning a natural person's sex life or sexual orientation.

Acronis may need to collect some special categories of personal information from You at later stages in the recruitment process, if local employment or social security and protection laws require Acronis to do so. Acronis will notify You explicitly about such processing.

Please do not include any special categories of personal information in Your application documents. If you provide such information to Acronis, you agree that Acronis may use this information in accordance with applicable laws and in line with this Declaration.

HOW ACRONIS PROCESSES PERSONAL DATA

Acronis processes Recruitment Data for the following purposes:

  1. Recruitment and contract initiation
    1. To identify You as a candidate and preliminary assess Your application;
    2. To communicate with You about recruitment and employment;
    3. To prepare, share, negotiate, and execute documents related to Your recruitment and employment; and
    4. To process Your requests in relation to recruitment.
  2. Settling of disputes, as well as exercise and defense of legal claims.

The processing of personal data is necessary to achieve the above-mentioned purposes. Unless explicitly stated otherwise, the legal basis for the data processing is Acronis’s legitimate interest for performing recruitment and if a candidate is selected - for the performance of employment contract. Acronis may also rely on consent, if You decide that You wish Acronis to keep Your data for future vacancies and further job opportunities.

Acronis does not process Recruitment Data other than for the purposes this Declaration lists.

If Acronis selects You as a candidate for employment, Acronis will process and store your Recruitment Data for the creation, negotiation, execution, and delivery of an employment agreement, as well as subsequent maintenance of the employment relationship.

If Acronis does not select You as a candidate for employment, Acronis will keep your Recruitment Data only as long as Acronis has a legal or business purpose to do so and in accordance with the local regulations. The precise period may vary depending on your region. If You want to receive more country-specific details, please contact us at privacy.careers@acronis.com.

You can also give Acronis consent to store and process your Recruitment Data for a longer period in accordance with local regulations. We may send you additional communication at the end of this period to confirm whether You still want to remain in our database or update some of your Recruitment Data. If You want to receive more country-specific details, please contact us at privacy.careers@acronis.com.

If You would like Acronis to keep Your Recruitment Data for potential future recruitment, You may give Acronis consent for this by clicking the appropriate check-box. You can always revoke previously given consent by contacting Acronis at: privacy.careers@acronis.com. Your decision to give or withhold consent does not affect the likelihood of Acronis selecting You as a candidate for employment.

Acronis does not carry out automated decision-making, including profiling, of personal data in the course of conducting its recruitment.

Acronis may transfer Your Recruitment Data to countries other than the country of which You are a resident and process Your Recruitment Data in such countries.

For cross-border personal data transfers, we use appropriate safeguards to require that your personal information is protected in accordance with our Privacy Statement (as it may be updated from time to time and available at https://www.acronis.com/en-us/company/privacy.html). These safeguards include implementing the European Commission’s Standard Contractual Clauses and other valid mechanisms for transfers of personal information between our affiliates and processors.

Acronis treats all of the Recruitment Data confidentially. Acronis only makes the application documents available to those persons who are directly involved with the filling of the vacancy, and, for applications that are also appropriate for other vacancies, to those persons who are directly involved with the filling of those other appropriate vacancies.

GREENHOUSE PLATFORM

Greenhouse Software, Inc. ("Greenhouse") provides a recruitment software platform (the "Tool") to Acronis. Acronis uses the Tool for gathering Your personal data under this Declaration. The Tool's privacy policy, as it may be updated from time to time, is available at: https://www.greenhouse.io/privacy-policy. Greenhouse complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States. Greenhouse has certified to the Department of Commerce that it adheres to the Privacy Shield Principles.

WITHDRAWAL

You provide Recruitment Data voluntarily. You can revoke Your consent to the collection and processing Recruitment Data at any time. However, Your Recruitment Data is necessary for the recruiting process. In the event of a revocation, Acronis cannot consider You for employment.

You can also revoke previously given consent to Acronis for keeping Your Recruitment Data for potential future recruitment. Such decision does not affect the likelihood of Acronis selecting You as a candidate for employment. If you want to revoke such consent, please contact Acronis at: privacy.careers@acronis.com.

You can also always address your privacy-related questions or concerns to Acronis. Please contact Acronis’s Data Protection Officer at privacy@acronis.com.

TERMS AND CONDITIONS OF USE

By using this recruitment tool ("Tool"), you agree to indemnify Acronis, its officers, directors, employees, successors, agents, distributors, and affiliates for any and all claims, damages, losses, and causes of action (including attorneys' fees) arising out of or relating to any content that is provided by you (or through your user I.D. and/or password). You agree to cooperate as fully as reasonably required in the defense of any claim. Acronis reserves the right to assume the exclusive defense and control of any matter otherwise subject to indemnification by you.

Your use of the tool is at your sole risk unless otherwise explicitly stated. The tool, including the information, services, and content is provided on an "As is" "As available" and "With all faults" basis. Acronis disclaims all express or implied conditions, representations, and warranties of any kind, including any implied warranty or condition of merchantability, satisfactory quality, fitness for a particular purpose, or non-infringement. Acronis makes no representations, warranties, conditions or guarantees as to the usefulness quality, suitability, truth, accuracy or completeness of the tool.

Acronis makes no warranty or representation that: (a) the tool will be uninterrupted, timely, secure, or error-free; (b) the results that may be obtained from the use of the tool will be accurate or reliable; (c) the quality of any content, information, or other material obtained from the tool will meet your expectations or requirements; or (d) any errors in the tool will be corrected.

You assume all risk for any damage to your computer system or loss of data that results from obtaining any content from the tool, including any damages resulting from computer viruses.

Where applicable law does not allow the exclusion of implied warranties, the foregoing exclusions may not apply to you.

Neither Acronis, nor its officers, directors, employees, agents, successors, subsidiaries, distributors, affiliates, or third parties providing information on this tool are responsible or liable for any special, incidental, consequential, punitive, or other indirect damages that result from the use of, or the inability to use, this tool or the information contained in this tool, even if Acronis (or any third party posting information on this tool) has been advised of the possibility of such damages. In no event shall Acronis's total liability to you for all damages, losses, and causes of action resulting from your use of this tool, whether in contract, tort (including, but not limited to, negligence) or otherwise, exceed one dollar (US$1.00).

To the extent that any jurisdiction does not allow the exclusion or limitation of direct, incidental or consequential damages, portions of the above limitation or exclusion may not apply.

By submitting my resume, I certify that all information within is true, correct and accurate. I understand that false or misleading statements will disqualify me for employment.