Setting a default action, moving the annotation menu and undoing changes

Open the annotation menu by tapping on the Pencil icon () in the top menu.

To set a default action on one of the 3 main annotation buttons:

• Press and hold the desired button. When you pick an annotation type from the menu that pops-up, it will become the default action. Now you can simply tap the button to automatically start using that annotation instead of having to go through the pop-up menu.

To move the annotation menu:

• Press and hold the 3-lines button (|||) and then drag it to either the left or right side. The annotation menu will now be displayed there when you tap on the Pencil icon.

To undo changes:

• Press the Undo button until all unwanted changes are reverted.

Add a Note, Highlight, Underline, or Strikeout to selected text

1. Tap and hold existing text within the PDF file.
2. A text selection tool appears.
3. Adjust the text selection to include the text you would like to annotate.
4. Tap the menu selection to choose the type of annotation you would like to add. In this example, we are adding a Highlight.

5. Once the annotation has been added, tap the annotated text again to open an options menu. This menu allows you to change parameters of the annotation, such as it's color.
6. You can also use this menu to Clear the annotation.

Adding a new Note, Text, Stamp or Image to the document

1. Tap and hold a non-text area within the document.
2. A menu will appear allowing you to select the type of annotation you would like to create.

3. For this example, we will chose Note.
4. A Note window appears. Type your Note text and tap outside of the note to close it. The Note will appear as a Note icon in the document.

Adding shapes and freeform drawing

1. Tap on the Pencil icon in the upper right corner.
   • Highlight Mode - starts to highlight the text from where you first tap.
   • Finger Paint - enables touch-to-draw (freeform drawing).
   • Draw Rectangle - places a scalable rectangle.
   • Draw Circle - places a scalable circle.
   • Draw Line - places a scalable line.
   • Draw Arrow - places a scalable arrow.

Once the drawing/shape has been added, tap on it to open an options menu. This menu allows you to change parameters, such as the color of the drawing.

Searching a document

1. Tap on the Magnifying glass icon in the upper right corner and write your query.

2. Tap Search to get your search results (shown below). When you tap on a search result page, you are taken to that page and all of the found items are highlited (shown below.).

Adding a Bookmark

1. Tap on either the Book icon or the Plus icon in the upper right corner.
   • If you tap on the Plus icon you directly start adding a new bookmark.

   • If you tap on the Book icon, you're presented with the contents menu from which you tap on Bookmarks which opens the list with all existing bookmarks.

Viewing Bookmarks, Table of Contents, and the Annotations list

1. Tap on the Book icon in the upper right corner to open the menu.
2. From there you can open the Bookmarks, Table of Contents and Annotations.
   • Bookmarks - displays a list of the current bookmarks for this pdf.
   • Contents - displays a list of contents for the current pdf.
   • Annotations - displays a list of all the notes on this pdf.

Emailing and Printing the file

1. Tap on the Menu icon in the upper right corner.
2. Select either Print or Email File or Link... .
   • Print - opens a menu to select printer and settings before printing.
   • Email File... - opens a menu for selecting how should the file look like before sending.
   • Document - sends the document.
   • Flattened Copy - sends a copy of the document, with all the notes saved inside it permanently.
   • Annotation Summary - sends a summary of the notes.

Saving an annotated file

1. Add a note to a PDF file using the Files Advanced mobile annotator.
2. Tap the Save icon.
   • Save Changes - overwrites the current file.
   • Discard and Close - discards the changes and closes the file.

3. Select how to save the notes.
   • As is - saves the file with the option to edit the notes later on.
   • Flatten - saves the file with the notes saved permanently in it.