Managing a task and its reports
The console displays search tasks in the console tree under
DeviceLock Content Security Server >
Search Server >
Tasks. The shortcut menu on a search task in the console tree provides the same commands as the task’s menu in the details pane (see
Managing existing tasks).
When a search task is selected in the console tree, the details pane lists the reports produced by that task. The list in the details pane displays the following information on each report:
•Name - Report name includes the task name followed by the date and time of the task run.
•Type - Can be Scheduled or Manual, depending on whether the task was run by a schedule or by hand, respectively.
•Status - One of the following:
•Generating - Report creation is in progress.
•Ready - Report created successfully.
•Error - Report encountered an error.
•Results Found - Number of items found by the search.
•E-mailed - One of the following:
•Yes - Report successfully delivered to some or all of the intended e-mail recipients.
•No - Report has no e-mail recipients or was not delivered to any of the intended e-mail recipients.
•Started - Date and time that the report creation started.
•Finished - Date and time that the report creation was completed.
•Scheduled by - Identifies the user account that started the task.
•Scheduled from - Identifies the computer from which the task was started.
To manage a report, right-click the report in the details pane and use the following commands from the shortcut menu that appears:
•Open - Displays the report in the details pane.
Another way to open a task’s report is by selecting the report under the node representing that task in the console tree.
•Send via e-mail - Sends the report to the e-mail recipients that were set in the dialog box displayed by this command.
•Rename - Changes the name of the selected report.
•Delete Report - Deletes the selected report.
One can delete multiple reports at a time: Click while holding down Shift or Ctrl to select reports, right-click the selection, and then click Delete Reports.
•Refresh - Updates the list of reports with the latest information.
The reports produced by a given search task are also listed under the node representing that task in the console tree. For example, if the name of the task is Office Search, the console tree lists the reports of that task under DeviceLock Content Security Server > Search Server > Tasks > Office Search. The details pane lists those reports when Office Search is selected in the console tree.
To open a report, do either of the following:
•Click the report in the console tree.
•Double-click the report in the details pane.