Folders

In addition to Gateway Servers, Folders can also be assigned to Acronis Access user and group policies, allowing them to automatically appear in a user's Acronis Access Mobile client application. Folders can be configured to point to any Acronis Access Gateway Server, or even a subdirectory within a shared volume. This allows you to give a user direct access to any folders that might be important to them. By doing so, they don't have to navigate to the folder by knowing the exact server, shared volume name, and path to the folder.

Folders can point to any type of content that Acronis Access is providing access to. They simply refer to locations in Gateway Servers that have already been configured within the Acronis Access management. This can be a local file share volume, a "network reshare" volume providing access to files on another file server or NAS, a DFS share or a SharePoint volume.

Note: When creating a DFS Data Source you need to add the full path to the DFS like so:

\\company.com\namespace\share

Folders can optionally be configured to sync to the client device. The Access Mobile Client folder sync options include:

Note: This setting does not affect the desktop client.

• None - The folder will appear as a network-based resource in the Acronis Access client app and can be accessed and worked with just like a Gateway server.
• 1-Way - The folder will appear as a local folder in the Acronis Access client app. Its complete contents will be synced from the server to the device and it will be kept up to date if files on the server are added, modified, or deleted. This folder is intended to give local/offline access to a set of server-based files and appears as read-only to the user.
• 2-Way - The folder will appear as a local folder in the Acronis Access client app. Its complete contents will initially be synced from the server to the device. If files in this folder are added, modified, or deleted, either on the device or on the server, these changes will be synced back to the server or device.

Require Salesforce activity logging

Acronis has partnered with Salesforce to offer an option for logging access to files shown to customers using Acronis Access. Enabling this option will require any user who has this folder assigned to their management policy to log a customer activity in Saleforce before they can open any file in the folder. This is done completely within the Access Mobile Client app.

• All items in this folder will be restricted from being emailed, printed, copied or moved outside this folder, or opened in other apps on the device.
• This feature requires a Acronis Access client and server of version 5.0 or later.
• Acronis Access for Android clients does not support this Salesforce integration.

SharePoint Sites and Libraries

You can give easy access to SharePoint sites and libraries to your Access Mobile Client users by creating a Data Source. There are a couple of ways to create SharePoint Data Sources depending on your SharePoint configuration:

• Creating a Data Source for a whole SharePoint site or subsite

When creating a Data Source for a SharePoint site or subsite, you only need to fill in the URL field. This should be address of your SharePoint site or subsite.
e.g. https://sharepoint.mycompany.com:43222
e.g. https://sharepoint.mycompany.com:43222/subsite name

• Creating a Data Source for a SharePoint Library

When creating a Data Source for a SharePoint Library, you need to fill both the URL and Document Library Name fields. In the URL field you enter the address of your SharePoint site or subsite and for the Document Library Name field you enter the name of your Library.

e.g. URL: https://sharepoint.mycompany.com:43222
e.g. Document Library Name: My Library

• Creating a Data Source for a specific folder within a SharePoint Library

When creating a Data Source for a specific folder within a SharePoint Library, you will have to fill in all fields. In the URL field you enter the address of your SharePoint site or subsite, for the Document Library Name field you enter the name of your Library and for the Subpath field you enter the name of the desired folder.

e.g. URL: https://sharepoint.mycompany.com:43222
e.g. Document Library Name: Marketing Library
e.g. Subpath: Sales Report

Note: When creating a Data Source pointing to a SharePoint resource using a Subpath, you cannot enable the Show When Browsing Server option.

The Access Mobile Client supports NTLM, Kerberos Constrained Delegation, Claims based and SharePoint 365 authentication. Depending on your SharePoint setup, you may need to make some additional configurations to the Gateway Server used to connect to these Data Sources. For more information visit the Editing Gateway Servers article.

Note: Make sure you have at least 1 Gateway Server available.

Creating a Data Source

To create a Data source:

1. Open the Acronis Access Web Interface.
2. Open the Mobile Access tab.
3. Open the Data Sources tab.
4. Go to Folders.
5. Press the Add New Folder button.
6. Enter a display name for the folder.
7. Select the Gateway Server which will give access to this folder.
8. Select the location of the data. This can be on the actual Gateway Server, on another SMB server, on a SharePoint Site or Library or on a Sync & Share server.

   Note: When selecting Sync & Share, make sure to enter the full path to the server with the port number. e.g.: https://mycompany.com:3000

9. Based on your choice of location, enter the path to that folder, server, site or library.
10. Select the Sync type of this folder.
11. Enable Show When Browsing Server if you want this Data Source to be visible when Acronis Access mobile clients browse the Gateway Server.
12. Select if the folder should require Salesforce activity logging.
13. Find and select the User or Group the folder will be assigned to.
14. Press the Save button.

Note: On a clean installation of Acronis Access, if you have enabled Sync & Share and you have a Gateway Server present, you will have a Sync & Share Data Source created automatically. It points to the URL you set in the Server section of the initial configuration. This folder allows your mobile users to access your Sync & Share files and folders.