May 5, 2022 — Acronis

What is Cloud File Sharing?

Cyber Protect Cloud

What is cloud file sharing?

Being tethered to company provided devices no longer enables business productivity. Thus, you’re starting to look at ways to make your data available in a variety of locations. A sync-client is a software that makes sure data on a device automatically updates to the cloud. However, it can often include other points of access. For example, some collaboration platforms offer drag-and-drop, individual folder sharing, or team folder creation. Additional benefits include allowing multiple users to work on the same document simultaneously, offer specific geographic data centers, and distributed data deployment for faster upload/download capabilities.

With cloud file sharing, your employees can now access and edit files from anywhere they have an internet connection. At the same time, the cloud’s collaboration features allow others in the organization to access those changes in real-time. Cloud-based file sharing lets everyone in the organization sync and share information – no matter where their location.

The Visible and Invisible Benefits of Cloud Storage File Sharing

While some benefits of online cloud file sharing can be seen in your general ledger, others may be less obvious. Up-front costs may inhibit initial adoption for some companies. However, cloud file sync and share offers a variety of benefits that don't provide a distinct value.  Before choosing a cloud storage file sharing provider, you need to weight all of the information.

Cost Savings

In the past, traditional storage options required you to buy hardware to enable your business. As you scale, new server costs and more memory becomes cost prohibitive. With cloud file sharing and storage, you can incorporate additional memory on an as-needed basis. This flexibility lets you spend what you can afford when you need it, rather than forcing you into a high-cost long-term investment that limits scalability.

Team File Sharing

 Whether you’re a small business with work-from-home employees or a large multinational company, your employees may not always be in the same place at the same time. With team file sharing, cloud services offer you a way to connect everyone, no matter where they are. The ability to share information rapidly and efficiently enables you to streamline your business activities. Employees in different time zones can work from the same version of a document at different times. You no longer have to worry about multiple versions of the same file, which can lead to data loss.


Rapid Response

Good customer service means rapid response to concerns. While it may be 5:30 pm in the area your business is located, it might be 2:30 pm for your customer. When you need access to your files after business hours, you need a way to access them without going back to the office. Mobile apps for tablets and smartphones that allow you to access your data remotely lead to increased customer satisfaction. In fact, according to research, 85% of customers will pay more for a better experience. More rapid, informed responses to questions using online cloud file sharing connected to mobile apps are a hidden benefit to the cloud.

Things to Consider When Choosing Cloud Storage File Sharing Services

When something sounds easy, it probably has a catch. In the case of businesses integrating online cloud file sharing, the traps are data security and ease of migration. In some cases, for example, you may not be able to sync and share all documents and files without meeting security requirements. In other cases, you may want to control proprietary information.

Data Security

Increased number and severity of breaches as well as ransomware attacks mean you need to look at your cloud service provider’s data security protections. You need a cloud sharing solution that incorporates in-transit and at-rest data encryption as well as one that provides an audit trail. You also need a way to manage user access and authentication to ensure only the right people can view your information. Equally important, you need to secure your employee-owned devices as part of your Bring-Your-Own-Device policy to ensure that employee cyber hygiene doesn’t weaken your data security.

Level of Service

Not all cloud file sync and share services work the same way. For example, an Infrastructure-as-a-Service platform offers enterprise-wide integration capabilities, which can include file sync and share services, as well as other services as well. Yet some third-party service providers may only offer the sync and share capability.

Reviewing the service level agreement (SLA) can help you evaluate the services provided, which allows you to make a decision based on your company’s complete range of needs.  

Information Security Compliance

Highly regulated industries and geographic areas focus on this as a deal-breaker. Regulatory requirements and information security best practices focus on data privacy and confidentiality, especially for personally identifiable information. For example, a healthcare provider or its business associate needs a service provider compliant with the Health Insurance Portability and Accountability Act (HIPAA). Companies in the European Union need a provider compliant with the General Data Protection Regulation (GDPR). Whether it’s a regulatory requirement or gaining customer confidence, you want to make sure that you’re doing your due diligence when choosing an online cloud file sharing provider. 

Ease of Migration

Choosing the best cloud file sharing for small businesses means looking at how quickly you can move your information to the cloud. If you're not a tech company and have limited IT resources, you need a solution that simplifies the process. You need to review your company and employee operating systems to ensure that your choice is compatible with Windows, Android, MacOS, and iOS so that you can incorporate the full range of devices.

Ease of Use

Managing access and authentication can feel cumbersome. When you’re choosing a cloud service, you want to be able to get up-and-running as fast as possible. Fumbling with settings on a difficult to navigate platform can lengthen the process and lead to incorrect settings. When researching a cloud file sharing service, you want to find one that requires minimal training and offers a straight-forward management console.

Final Thoughts

Finding the right file access, sync, and share solution can increase your business productivity and customer satisfaction. Acronis Cyber Files Cloud, through our partners, offers you the security controls you need with the ability to improve employee productivity. Acronis Cyber Files Cloud works across popular mobile devices, Macs, and PCs. For Microsoft Office users, its integration with the Microsoft Office mobile apps gives your employees the ability to edit from anywhere while you maintain ultimate file control. For companies needing to meet regulatory or industry standard based compliance objectives, Acronis Cyber Files Cloud also offers audit trails to prove user management, application, and data protection compliance.

Acronis Cyber Files Cloud is distributed only through our partners:

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