Advanced File Sync and Share

Frequently Asked Questions

• How to protect files?

  To avoid financial and reputation damage that could result from a data breach, it is critical to handle a business client’s sensitive information carefully (e.g. customer or client data). Corporate files and data that are shared across different devices and locations should be protected with a secure cloud-based file sync and share service. A truly secure cloud FSS service is possible thanks to advanced methods for sharing and storing files, flexible policy controls, and highly secure data centers. These methods ensure you have full control over the data location, management and privacy.

• How do you choose a file sharing service for a business?

  There are a lot of file sync and share solutions on the market, so it is important to evaluate the solution that’s right for specific business environments.

  Key criteria include:

  • Security – Does it provide the industry’s strongest security? Does it support multi-factor authentication (MFA)? Does it enable encryption at rest and in transit, access control for files, or policy controls for users, apps and data?
  • Efficiency – Does it enable users to work on files using popular mobile devices, Macs, and PCs? Does it enable users to annotate and edit documents on-the-go?
  • Simplicity – Can you start using it quickly? Does it provide end-users with an intuitive interface, eliminating the need for training?
  • Upgrade – Does it support options to enable more functionalities “on the spot”, e.g. eSignature and blockchain-based data notarization?
• Is online file-sharing secure?

  It can be. Truly secure cloud EFSS services are possible thanks to advanced methods for sharing and storing files, flexible policy controls and highly secure data centers. These methods ensure you have full control over the data’s location, management and privacy.

  FSS solutions that do not include such capabilities, however, should not be considered secure.

• What is blockchain?

  Blockchain is a technology based on the principle of a continuously growing list of data records, or blocks, which are linked and secured using cryptography. Each block contains a cryptographic hash of the previous block, including a timestamp and transaction data.

  Most people know the term “blockchain” because it is used as the basis for cryptocurrencies like Bitcoin or Ethereum. But the underlying concept allows blockchain technology to have a variety of use-cases, such as file notarization, digital voting, creating smart contracts, and more.

  The key advantages of the technology includes:

  • Security: Blockchain uses strong cryptography to create transactions that are impervious to fraud.
  • Distributed architecture: Blockchain leger is not owned by anyone as it can be distributed across multiple organizations and becomes more secure as replicas are added.
  • Impossible to backdate changes: Every transaction is written into the ledger once and cannot be changed thereafter.
• What is blockchain-based data notarization?

  Blockchain-based services for data notarization allows users to notarize business critical data of any type by creating a digital fingerprint for files and automatically storing it in a public blockchain ledger. It empowers companies with independent validation of data authenticity and proof it existed at a specified date and time.

• How does eSignature work?

  An electronic signature, or eSignature, is the software that links a signature to the signer’s identity and intent to sign to the time the document was signed. eSignatures streamline the document approval process by enabling online signatures with a click of the mouse or by using touch pad.

  To sign a document with Advanced File Sync and Share pack you will need to:

  • Select the desired file or drag and drop it
  • Specify the signees by entering their email addresses
  • All participants authenticate themselves, then sign the file online with embedded eSignatures
  • Once all signatures are received, you can get signature certificates, which are publicly verifiable proof of the signature's integrity